Advertising Team Assistant (Part-Time)

Description

You are able to create strong, lasting relationships to ensure needs and goals are met.

The team assistant is an integral part of the agency operations. The role supports the team in all organizational matters, both internally but also in client work. With an independent and supportive working style and excellent communication skills playing a vital role in providing a positive and frictionless working atmosphere. You will take care of internal and external correspondence, organise onboarding of new team members, procure office supplies, plan and monitor appointments, prepare meetings and organise and book business trips and coordinate with other groups in the organisation, both nationally and internationally. In addition, support client projects both for PR and advertising clients. This includes organisational support, coordination with external vendors (printers, venues etc.) and client contact.

Responsibilities

• Front office tasks: e.g., reception, switchboard, processing of incoming and outgoing mail, parcel acceptance and shipping of courier shipments, etc.
• Management support: E.g., coordination of internal projects, gathering and compilation of information, meeting coordination, support in the compilation of presentations, organisation of team events
• Team assistance for the management and the entire team: E.g., distribution and telephone list, trainings, updates, travel bookings, recording of vacation requests and illnesses, freelancer administration
• Team member onboarding: coordination of desk and equipment, trainings, navigation in the organisation

Essential Requirements

• Team player, service-oriented behavior and thinking
• Strong communication skills
• Fluent written and spoken German and English language skills
• Bürokaufmann/ Bürokauffrau or a comparable education or corresponding relevant professional experience

Desired Requirements

• Microsoft Office suite including Outlook, PowerPoint, Excel, Word
• Strong organizational skills and problem-solving mentality

At Syneos Health, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.

The diverse European healthcare environment requires a specific approach to communications. The European market provides multiple challenges to the pharmaceutical industry, emerging biotechnology and medical technology firms who develop, launch, and commercialise drugs and devices. Deep and varied local and international insights, experience, capabilities and footprints are required for impactful healthcare communications in Europe because of the high diversity in local regulations, health systems, market dynamics, key stakeholders' perceptions, as well as cultural nuances and languages. A next-generation agency group that offers the perfect combination of global size and unprecedented capabilities with European and local expertise. As a part of Syneos Health, a global biopharmaceutical accelerator integrating clinical development, real-world, late-stage and full commercialisation, we serve the complex European healthcare market with tailored communications solutions for our customers' clinical and commercial success.

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Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled)